How to submit data:
Find the relevant Data Archive Centre to deposit the data
Use the list below to find the right place for your data. It is important that the data are found the right home. More information on the MEDIN Data Archive Centres.
MEDIN Data Archive Centres
The British Oceanographic Data Centre (BODC) has been accredited as MEDIN Data Archive Centre for water column oceanographic data.
The BODC approach to marine data management involves careful storage, quality control and archiving of data so they are unaffected by changes in technology. Data managers work alongside scientists during projects to provide a data management service during the life time of the project.
The Natural Environment Research Council (NERC), requires that all marine environmental data generated from projects they support be deposited with BODC. Data is also accepted from other sources. Data for these projects are submitted through Project Data Managers (contact information is given in the BODC project data management pages. For all other data submission please contact the BODC Enquiries Officer.
British Oceanographic Data Centre Telephone: Fax:
Joseph Proudman Building, +44 (0)151 795 4884 +44 (0)151 795 4912
6 Brownlow Street,
Liverpool L3 5DA
Our goal is to provide direct access and online delivery to all data holdings. Our data applications give direct access and online delivery to over 80,000 data series.
About the British Geological Survey
The geology, geophysics and backscatter DAC is operated by the British Geological Survey (BGS) and stores seabed and sub-seabed geological and geophysical data covering the UK Continental Shelf (UKCS) area and also deals with the backscatter component of bathymetric data.
- Seabed sample data from grabs and cores
- Geophysical - seismic, multibeam backscatter and sidescan sonar.
- Physical materials (Cores and samples)
Various types of marine geoscientific data are held by BGS, including both data acquired during marine surveys, and derivative data resulting from the processing and interpretation of survey data. This includes seabed sample data from grabs and cores such as geological descriptions and interpretations, geotechnical, geochemical and particle size analysis data. Geophysical data includes seismic, multibeam backscatter and sidescan sonar. BGS also maintains an archive of physical materials (cores and samples), records, maps and documents.
Depending on the volume, type, and quality of the data BGS may quote a cost for ingesting the data into the archive. Please contact BGS to find out:
British Geological Survey
Research Avenue South
Telephone: +44 (0)131 667 1000
All data supplied to the DAC will be made available under an Open Government Licence (OGL) whereby it is able to be used for any purpose without charge, unless this has not been agreed with the data owner. If you do not want your data to be released under these conditions please make this clear when supplying it. Data may be supplied with an embargo date to allow future release.
Please note: Bathymetric data should be sent to the bathymetry DAC operated by United Kingdom Hydrographic Office. If data sent to UKHO includes a backscatter component, these will be sent to BGS. If bathymetry/backscatter data is part of a wider geological survey data set it may also be included in the submission to BGS.
Renewables data should be submitted to The Crown Estate, Marine Data Exchange. Please refer to the Crown Estate data requirements. You do not need to provide data to MEDIN if you are already providing it to The Crown Estate. Other (non-renewables) data which does not have to be submitted to The Crown Estate should be submitted directly to the DAC.
For further details see our data submission guidelines.
- Marine species
- Marine habitats
The archive currently contains over a million records of marine species and habitats including species indicative of climate change, environmental degradation and species or habitats listed under UK and international legislation.
To submit data to DASSH use the contact details below or on www.dassh.ac.uk
DASSH will receive and archive data supplied in the relevant MEDIN guideline at no cost. In other cases the archiving cost will be assessed on a case by case basis depending on the format, size and complexity of the dataset. Please contact DASSH directly to discuss data submission, using email@example.com
The Centre for Environment, Fisheries and Aquaculture Science (Cefas) and Marine Scotland have been accredited as a combined MEDIN Data Archive Centre for fish, shellfish, fisheries and related samples data. 3rd party data, including that of the Inshore Fisheries and Conservation Authorities (IFCAs) is managed by DASSH. This combined data archive centre is called FishDAC.
The data available are predominantly marine but covers both migratory species and transitional waters as well. Data from England, Wales and Scotland is currently available, with data from Northern Ireland to be added in due course.
FishDAC has prioritised EU-mandated fish surveys that are part of established series. It contains data collected by UK research vessels on the most recent international bottom trawl surveys, covering significant geographical areas, species and environments. Other data sets currently available include fish stomach record contents and nursery and spawning area data (including GIS layers).
Future additions to FishDAC will include other research surveys; market sampling and observer schemes; data gleaned from physical samples such otoliths, scales and plankton; aquaculture and other related environmental data.
For further information about FishDAC, contact Cefas or Marine Scotland via the details below, or visit FishDAC homepage.
Marine Scotland Science
+44 (0)8457 741 741
Centre for Environment, Fisheries & Aquaculture Science
+44 (0) 1502 562244
The Archaeology Data Service (ADS), Historic Environment Scotland (HES) and the Royal Commission on the Ancient and Historical Monuments of Wales (RCAHMW) have been accredited as MEDIN Data Archive Centre for marine historic environment data.
Archaeology Data Service (ADS)
Various types of marine associate data sets are held by the ADS. Potential depositors should contact the ADS for information about depositing. ADS staff are available to consult with potential depositors by email or telephone during office hours (9-5, Monday to Friday). Other resources for the use of potential depositors include a series of guides to good practice as well as a 'Preparation of files for deposit with the ADS' factsheet summarising the information in our depositors' guidelines. Other ADS guides cover archiving digital aerial photography interpretations, excavation and fieldwork data, Geographic Information Systems (GIS) and geophysics data.
Department of Archaeology,
The King's Manor,
University of York,
Telephone +44 (0)1904 323 954,
Fax +44 (0)1904 323 939
Historic Environment Scotland (HES)
- Any marine associated data sets
- Paper archives relating to Scotland's heritage including its territorial waters.
- No chronological limits to HES data collections, which cover the archaeology of the Palaeolithic to the present day.
Potential depositors to Historic Environment Scotland should contact firstname.lastname@example.org for information and guidelines for deposition. Depositors should also look at the Guides to Good Practice, which provide guidance on archiving digital aerial photography interpretations, excavation and fieldwork data, Geographic Information Systems (GIS) and geophysics data, published by the Archaeology Data Service.
John Sinclair House,
16 Bernard Terrace,
Telephone +44 (0)131 662 1456
Royal Commission on the Ancient and Historical Monuments of Wales (RCAHMW)
- Photographs, maps images
- Maritime recording datasets
- Archaeologcal survey
Telephone +44 (0)1970 621200
- Meteorlogical data from ships, buoys, light vessels, coastal systems, rigs/platforms.
Data are submitted by prior mutual agreement (and possibly a contract) between the Met Office and the submitting party. The first stage is to submit a catalogue of the data being offered for archiving. The Met Office will then assess the contents of the catalogue and if necessary enter into discussion to clarify information in the catalogue. Depending on the volume, type, media and quality of the data, the Met Office may quote a cost for accessioning the data into the archive. The agreement will include a schedule for delivery to the Met Office. The Met Office primarily accepts digital data only. Paper records will only be accepted in exceptional circumstances.
Global Collecting Centre
+44 (0)131 528 7312 (direct)
If you have bathymetry data to deposit, please send it directly to the UK Hydrographic Office. There are no charges associated with depositing bathymetry data with UKHO.
- Survey data gathered in support of charting (Civil Hydrography Programme data).
Data sets supplied by other government survey organisations (e.g. Cefas) are also held as are data sets gathered by some Port Authorities, environmental organisations and academic institutes.
If you hold Bathymetric data sets and are happy for these to be stored and distributed by the DAC then please submit them to the UK Hydrographic Office at the address below. Please supply as much metadata as possible with the survey data but, as a minimum, we need to know the horizontal datum (e.g. WGS84), vertical datum (e.g. Chart Datum) and whether the data is gridded or is true position.
The DAC intends to make data available under the Open Government Licence whereby it is able to be used for any purpose without charge. If you, as a data supplier, do not want your data to be released under these conditions please make this clear when supplying it. All data received will be assessed by UKHO against the relevant navigational products and services and may be used to update them. This is regardless of any other conditions that may be imposed upon data use by the supplier. If you do not want the data used to check the correctness of the Admiralty chart then please do not supply the data.
For further details on the submission of data to UKHO, please visit our website.
+44 (0)1823 484444
Make sure the data meets the MEDIN data standards
MEDIN promotes the use of standardised field names and controlled vocabularies so that data sets are described in a consistent way for every type of marine data.
Complete the MEDIN Data Deposit Form
Fill in the MEDIN Data Deposit Form and return it to the relevant DAC. Any questions contact the MEDIN Helpdesk
The MEDIN Helpdesk is situated at the Marine Biological Association in Plymouth, United Kingdom and will help with all metadata related queries.
MEDIN is committed to making data open, where possible, and recommends that an open licence such as Open Government Licence (OGL) or Creative Commons (CC) is used for data made available through the MEDIN portal.
Indeed, much of the data held at the DACs is available under an open licence, allowing reuse free of any restrictions. Bespoke licences are also used in some cases, for data that have specific restrictions. The type of licence used depends on the origin of the data and type of reuse that is allowed.